MAKE RISK MANAGEMENT A CRUCIAL PART OF YOUR BUSINESS TRAVEL PROGRAM

When unexpected, less-than-ideal chaos starts to affect your business travelers or organization, what is your game plan to manage potential risk?

Given recent events, this is top of mind for us, so we’ve gathered a few potentially high-risk scenarios as well as how corporate travel agencies should help to mitigate them.

Traveler Safety Risk

You can’t always know what is going to happen in the world, but you can always know where your travelers are, and most importantly, if they are safe. Using SafeToGo, we give you 24/7 access to a dashboard identifying the locations of each traveler. In addition, we closely monitor situations affecting upcoming or current issues and send out proactive communications and support options. (This has been especially crucial during the past few weeks of weather-related travel complications.) However, this insight is only possible if your team’s travel reservations are being made through your TMC, which makes increasing adoption of your travel program a major priority.

Corporate Liability Risk

If there is any gray area between traveler and corporate responsibility when things go wrong, you’ll want to make that black and white ASAP. According to this in-depth download on Duty of Care, “Common law regarding negligence requires employers to exercise reasonable care to prevent or mitigate the impact of foreseeable hazards. If they fail to take reasonable steps to prevent these risks, they will be found in breach of Duty of Care.” On the bright side, we have you covered. For starters, the SafeToGo technology mentioned above earns some serious Duty of Care points. We can also help you consider your responsibility for lost luggage, injuries or unforeseen costs during a business trip (or even a bleisure trip). Perhaps travel insurance at your cost should be a mandatory part of every booking? Whatever you decide, we can help you incorporate the details of risk management into your travel policy and even automate applicable details within your online booking tool for immediate compliance.

Monetary Risk

Sure, mistakes happen. But unnecessary and unforeseen costs add up and can put a huge unwanted dent in your travel budget. The good news is that most monetary risks can be avoided by proactive communications from an effective account manager. For example, we monitor late purchasing behavior, unused tickets, costly cancellations and the fine print (we see you, basic economy!) and make sure your travelers are aware of the least expensive options for managing bookings.

If risk management is a component you’d like added to your travel program, contact TravelManor –  an expert and reliable corporate travel agency.

 

Article source: http://www.cadencetravel.com/travel-blog/2017/5/9/risk-management

 

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Keep This In Mind When Choosing a Corporate Travel Partner

Every corporate or business that engages the services of a professional corporate travel agency should pick the agency very carefully to ensure it is a good fit for their business and that the agency will be able to deliver services that will provide for financially efficient travel arrangements and support to help manage travel costs.
We share this concise video, compliments of TravelManor Corporate Travel Agency, South Africa.

Cost Effective Small Business Travel Tips

Small business travel tips, at one time, might have consisted of items like “Don’t forget to eat healthy food!” or “Consider business class a necessary expense.”

But today, with many small businesses relying on crowd-sharing resources like Airbnb and Uber for business travel, the small business travel tips look a little different.

Small business travel is changing as more Millennials enter the workforce with new ideas about work-life balance and what business travel should consist of.

A new term, “bleisure,” has been coined to describe the act of mixing business and leisure activities, something Millennials are keen to do.

A survey of 250 corporate travel managers and buyers with significant proportions of Millennial employees revealed that nearly half reported increases in employee concerns about work-life balance concerning travel, and another 42% said their employees wanted to combine business travel with leisure activities, in some cases extending the trip. How can these trends mesh with cost-effective business travel?

The small business travel tips you’ll find below are perfect for small companies without huge travel budgets. Check them out!

Cost Effective Small Business Travel Tips for Entrepreneurs

Go ahead, embrace ‘bleisure’

If “bleisure” sounds like a masquerade for a way to waste company money, don’t be fooled – it’s a powerful tool for employee retention.

Allowing your employees to spend a little time sight-seeing or day or two at the nearby beach is a “way to nurture and retain talented staff,” according to Andi Budd, executive at American Express Global Business Travel. “What they’re saying is ‘if we can make our employee happier during their travels, they are more productive’, and then also tying it back to staff retention.”

Let them bring the family

In companies where Millennials make up a considerable percentage of the workforce, 46% of travel managers say there’s been an increase in employees who want to bring family along on business trips. Compare that number to companies without many Millennials on board – only 28% inquire about bringing family on business trips.

If more employees want to bring family along on business trips, let them. Before you protest the additional cost of room and board for 2-3 others, consider the shared accommodations (think Airbnb) trend. Airbnb is allowing small business owners to find cost-effective accommodations for employees in popular cities, and because entire homes can be rented for less than the cost of a single hotel room, it’s easier than ever to allow employees to bring family along on a trip. After all, if bringing family will make them happier, they’ll be more productive and stick around longer. That’s a win-win.

Small companies are leading the charge when it comes to using Airbnb for business travel. Lower prices when compared to hotels, and accommodations with better locations in pricey cities, have no doubt contributed to the trend.

— Andrew Sheivachman

Pick an airline and stick with it

If you choose a different airline each time your employees fly, you’re making a mistake that is costing you money. Frequent flier rewards programs are undeniably beneficial for business travelers, and if you’re footing the bill, you’ll want to make sure you’re earning those reward points or frequent flier miles.

“The key thing for business travel is frequent flier programs,” Banas says. “You want to be brand loyal so you can get that elite status and have access to more perks and upgrades.”

If you can’t stand the thought of always flying Delta (or SouthWest, or American Airlines, or Jet Blue…), Banas says it’s helpful to get a credit card that offers rewards so you can build up points, miles, and cash back no matter which airline you fly with.

Take the time to engage with a speciality corporate travel agency, like TravelManor. They have years of experience and buying power to secure better deals for your business travel, which translates to cost effective business travel. Entrust TravelManor with you business travel needs – contact them today!

Article source: https://www.conversational.com/cost-effective-small-business-travel-tips/

How to Reduce the Cost of Employee Business Travel

Common Tactics Employers Use to Cut Employee Travel Expenses

With some sympathy to employers who are trying to control travel costs, asking employees to share rooms is not where to start – or finish.

These ideas are less stressful and offensive to the average employee who travels for business for their employer. Employees are normal humans who just want some privacy and distance from co-workers while on a business trip, especially if they have spent the day with coworkers. Employers don’t need to ask employees to share rooms. There are other ways to save on the cost of employee business travel.

For example:

  • Require employees to travel on the same day whenever possible.
  • Develop and implement a firm travel policy that provides specific details about per diem payments at various destinations, preferred hotel chains where the employer may have established a discount rate, reimbursements for expenses, and limits that require a manager’s signature in advance if exceeded.
  • Hold employees to the letter of the law as stated in the travel policy without prior authorization of exceptions. Do not reimburse expenses that were not allowed by policy or exception.
  • Renegotiate or negotiate corporate rates with hotel chains common to your destinations. Look for hotels that offer amenities such as a complimentary breakfast, a complimentary cocktail hour, afternoon snacks and appetizers, and refrigerators and coffee makers in the rooms. Require employees to use these hotels and amenities when they are available.
  • Use a less expensive hotel chain when making reservations. Most employees would give away a star for a private room. Don’t expect lower standards in areas such as cleanliness and other employee comfort amenities from hotels that are rated with fewer stars. Survey traveling employees periodically to make sure the selected locations meet their needs.
  • Use a consistent travel booking service such as American Express Global Business Travel to help control costs. They will help you plan, adopt policies, save costs, and limit employee spending. Even local travel services can assist you to save on business travel but the advantage to an American Express company is their reach nationally and internationally and their online services.
  • Make arrangements with one airline to use their services whenever possible to receive a corporate discount on every flight. Require employees to use the airline’s booking service, for example, Southwest Airlines Corporate Travel. Employers can also save when planes are booked well in advance.​
  • Make employees who make last minute travel decisions obtain authorization. In one case, in a client company, a plane ticket that would have cost $300 if booked a few weeks in advance cost over $1200 when the employee made the reservation two days before the event. This should only happen in an emergency as most tickets are transferrable even if they are not refundable.
  • Reduce travel costs in other areas, such as meal and alcohol per diems and transportation. Vary the per diems by the location. New York City is expensive compared to Las Vegas, for example. Smaller, non-resort areas are even more affordable. Your travel policy should reflect the costs your employees will experience as they travel to different states and locales.
  • Experiment with virtual meetings, services such as Skype for Business, and videos. While initially uncomfortable, not-in-person meetings are an acquired skill. Employees do become more comfortable as they use these services over time. Webinars work well for various kinds of training, especially seminars that allow multiple employees to attend.
  • Require your employees to use less expensive public transportation and shuttle services, when they are available, rather than taxis, especially when employees travel between airports and hotels. Most large conferences offer free shuttle service between the hotels and the conference center. Less taxi usage or the requirement that employees gather to pay for a group taxi can save a lot of money.

Asking adult employees to make timely reservations, budget expenses on their business trips, and explore options other than travel for meetings and training is the right approach to streamlining the costs of business travel. They are respectful of employees.

They benefit the employer because employees feel respected and cared about which produces positive morale. They keep the positive relationship cycle moving in the right direction.

For additional information about cost-effective business travel and how to manage the cost of corporate travel, get in touch with a reputable corporate travel agent, such as TravelManor, here.

Original article source: https://thebusinessjetsetter.weebly.com/blog/how-to-reduce-the-cost-of-employee-business-travel

Strategies for More Efficient Business Travel

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Entrepreneur discusses how to get the most out of your business trips. Whether you’re in sales or you’re an entrepreneur trying to make new connections, travel is a big part of your life as a professional. All these strategies can help you travel more efficiently as a young entrepreneur or professional.

  1. Choose more efficient travel modes.

There are dozens of ways to travel, including land, sea and air. Before opting for one mode over the others, consider your options carefully, including any hidden advantages and disadvantages you might be neglecting — such as the ability to get more work done as a passenger.

  1. Choose better travel paths and connections.

Next, you can plan your routes with more efficient connections, layovers and city-visiting orders. For example, Luggage Council rates the four best cities to connect through, all of which offer massive, resource-packed airports and streamlined service, so you don’t have to worry about getting held up. Planning a trip with better stops and transitions will save you money and give you more time to work (more on that in the next section).

  1. Be picky with accommodations.

You have your choice of hotels, Airbnbs or other accommodations, so be picky. Think carefully about your wants and needs and shop around for the best possible price. You can easily save a few hundred dollars here if you know where to look.

  1. Know where to cut costs.

There are some areas to cut costs and some areas to splurge. For example, if Wi-Fi is an additional cost, it’s almost always worth the upcharge to give yourself greater productivity. Renting a nice car could also serve to make a good first impression with your new clients, if that’s your main goal.

  1. Keep a mobile device on you.

Most professionals do this anyway, but try to stay active and connected by having a mobile device on you at all times. Connect to available Wi-Fi when you can, keep your team organized and have a place to jot down notes as necessary throughout your trip.

  1. Have an agenda of work.

According to Productivityist, scheduling your work in advance not only helps you organize your thoughts and prioritize your goals, it’s also a way of motivating yourself to get more done. Make sure you know what you need to do while on the road, as well as how, when and where you’re going to do it.

  1. Catch up on communication at the right times.

You won’t be able to communicate with your team throughout the entirety of your travel, so schedule some time to “catch up” on your communications. Take a break to read your emails, listen to voicemails, and make any phone calls as necessary.

  1. Maximize your trips.

If you’re going to a city, you might as well squeeze in as much as possible while you’re there. If you have multiple clients in the area, see them all. If you have an extra day, take in some sights and share the experience on your brand’s social media page. Set a long list of goals to accomplish to get the most value out of every trip. An experienced corporate travel agency will be able to plan and book your itinerary to maximise your time.

  1. Pack wisely.

As Mashable explains, how you pack can have a big impact on your mental health — and a number of other areas. Packing light means having to keep track of fewer items, remaining more mobile throughout your adventures, paying fewer baggage fees and living a minimalistic lifestyle when you’re in a new city.

  1. Give yourself time to decompress.

Travel can be stressful, so make sure you have time to de-stress and relax when you have the opportunity. Take rests before big meetings and don’t over-fill your schedule with things to do or you won’t be able to do any of them efficiently.

  1. Soak in your environment.

Even though you’re traveling professionally, you’ll be less stressed and feel better about the trip if you take the time to absorb your environment. Get to know the city. Visit some good restaurants. You won’t be disappointed.

Article source: http://www.bostoncoachblog.com/2017/03/20/strategies-for-more-efficient-business-travel/

The Future of Business Travel Technology Is Bright & Bizarre

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Futuristic business travel technology is here

Traveling for work seems glamorous at first, but as most frequent business travelers will tell you, it quickly becomes drudgery. After a while, every airport terminal looks the same, and the in-flight entertainment gets as stale as the sandwich you unceremoniously stuffed in your carry-on. It’s no wonder that tired travelers spend their free time daydreaming about a futuristic world where nearly instantaneous transportation is the norm. Let’s indulge our imaginations together as we look at some of the most interesting, bizarre and downright awesome concepts in futuristic travel today.

Flying cars

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You can’t talk about futuristic travel without talking about flying cars. One of the earliest renderings of a flying car (technically an aerial steam carriage) is from 1841. It seems that, as soon as man could move with ease on the ground, he wanted to abandon it for the sky. The dream of a future with flying cars is still alive thanks to such innovative companies as Urban Aeronautics, AeroMobil, PAL-V, Moller International and Terrafugia. Just think – instead of sitting through rush-hour traffic on your way to work, you could be soaring through the sky as you listen to podcasts and burn your tongue on overpriced coffee that you bought from a surly robotic barista with lug nuts for gauges.

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These only available for preorder, but we’re not far from a future when we’ll all be wearing earbuds like these that translate languages in real time. That’s right, several companies are working on earpieces that will transform the way people think about international business forever. Imagine a world with no language barriers at all – that’s the goal for such companies as Waverly Labs, Mymanu and ili, which are all currently pioneering wearable auditory translation technology.

Charging gadgets through the air

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Someday, possibly sooner than you think, tangled power cords and international adapters will be a distant memory, like video rentals and pay phones. At CES 2017, a company called Ossia showcased its latest invention, called the Cota Tile. The Cota Tile is a ceiling tile with a built-in transmitter that can remotely charge smartphones, wearables, laptops and other devices by sending the charge through the air. Once a tiny receiver is installed in each device, the Cota Tile can automatically sense and power your electronics as needed, and the more tiles in a space, the more power is available. There are already wireless power sources available for specific devices on the market, but something that can be physically built into airports, hotels and other public spaces feels like the true end goal.

Levitating trains

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Wouldn’t it be great to slash the time it takes to travel between vast regions without ever setting foot in an airport? That’s one of the major benefits of trains that use magnetic levitation, which reduces friction and allows smooth high-speed travel. Technically this is already a thing, and it’s called a maglev train, but since they’re only operational in a few locations worldwide, they’re still futuristic for most business travelers. The fastest maglev train in the world is currently in Japan, and it can travel an astounding 375 mph. It may only be a matter of time before these super-fast trains become the worldwide standard, and business travel will never be the same.

Pressurized tubes

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What’s crazier than a flying car? How about locking yourself in a pressurized capsule that gets shot through a steel tube at about 600 mph? Welcome to the hyperloop, an awesome idea that’s probably decades (if not longer) away from being a reality. Innovators such as SpaceX, Hyperloop Technologies, TransPod and DGWHyperloop are working around the clock to make hyperloop travel a reality. Hyperloop travel wouldn’t just impact businesspeople who travel internationally, although it would be a tremendous advantage for them; it would also change the way people think about daily commutes. High-speed travel options would make it feasible to live on the beach in Miami and work in downtown Atlanta, and the commute would take about the same amount of time it takes to travel on the New York City subway from Queens to Manhattan.

Robotic luggage

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If you hate carrying your own luggage, get ready to be happy. Travelmate Robotics is currently raising Indiegogo money for its adorable/creepy robotic suitcase that can be programmed to follow you around like a dutiful four-wheeled dog. You can use your smartphone to control the Travelmate, and the suitcase has other unique features, including a handle that turns into a portable desk (great for working during long layovers) and a battery that can charge electronics via USB. The Travelmate isn’t the only robotic suitcase approaching the market; Cowarobot is gearing up to sell its dystopian suitcase henchmen to the public (they cry if you get too far away, and each comes with a handcuff to measure that distance), as is Olive Robotics and a few others.

Self-driving pods

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Suspended monorails have been around for a long time, but until recently, they’ve been confined to amusement parks and airports with terrible layouts. Now SkyTran, headquartered at the NASA Ames Research Center, is trying to change all of that, and it looks like it’s succeeding. The company has already tested and debuted its futuristic self-driving pods, which hang from a monorail and reach a maximum speed of 155 mph. While this might seem like something that’s a long time from happening, SkyTran insists that it will debut its first fully functional system in Lagos, Nigeria, by 2020.

Well, while we are waiting for all these fantastical travel platforms to be a reality, we travel by plane, train and car. To make things as smooth as possible, use good business travel agencies to ensure all goes…well…excuse the pun…plane-sailing!

Article source: http://thebusinessjetsetter.weebly.com/blog/the-future-of-business-travel-technology-is-bright-bizarre

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